Please find attached the DRAFT minutes of the NPML 2024 AGM held in September 2024 at the Nocton Hub, Nocton. The minutes will remain in the DRAFT form until they are approved at the 2025 AGM anticipated to be held in mid 2025.
Read MoreNOCTON PARK MANAGEMENT LIMITED
Helping to make Nocton Park a better community!
About Us
Nocton Park Management Limited [NPML] is a company responsible for the management of Nocton Park which includes the amenity areas (tennis courts, netball court, wooded areas, grassed areas and play park) and various roadways around the estate.
The company is run by a Board of Directors who are voted into their roles by the shareholders of NPML at the annual Annual General Meeting. The Directors are members of the local community who undertake the necessary work as Directors on a voluntary basis - all their decisions and work is based on the mandate of "...helping to make Nocton Park a better community!...".
The Board currently consists of two directors under the leadership of the Chair of the Board who meet on a regular basis to discuss the strategic aims and long term needs of Nocton Park as well as ensuring that the necessary maintenance and capital investment is undertaken.
The Board are always looking for fellow members of the community to join them on the Board - if you feel you have the right attributes and the time, please have a read of one of the sections of the FAQ which will explain more.
The Board are always happy to answer any questions - the best way to contact the Directors is through the main email address at enquiries@noctonpark.co.uk.
Thank you to all in the community for your support.
The company is run by a Board of Directors who are voted into their roles by the shareholders of NPML at the annual Annual General Meeting. The Directors are members of the local community who undertake the necessary work as Directors on a voluntary basis - all their decisions and work is based on the mandate of "...helping to make Nocton Park a better community!...".
The Board currently consists of two directors under the leadership of the Chair of the Board who meet on a regular basis to discuss the strategic aims and long term needs of Nocton Park as well as ensuring that the necessary maintenance and capital investment is undertaken.
The Board are always looking for fellow members of the community to join them on the Board - if you feel you have the right attributes and the time, please have a read of one of the sections of the FAQ which will explain more.
The Board are always happy to answer any questions - the best way to contact the Directors is through the main email address at enquiries@noctonpark.co.uk.
Thank you to all in the community for your support.
BOard updates
13/03/2025
Statement about the suspension of some capital works on Nocton Park
On behalf of the Board of Directors of NPML, we want to provide an update to the shareholders and the community regarding the temporary suspension of certain planned capital works over the winter period. As many in the community will be aware, NPML has been involved in ongoing legal proceedings brought by a member of the community seeking to disband the allotments. NPML remains committed to defending the allotments and ensuring their continued availability for the benefit of the community. However, given the financial implications of litigation, NPML has had to make difficult decisions to ensure that adequate resources are available to defend this action. At the most recent hearing in January 2025, the court determined that if the opposing party wishes to proceed with their claim, it must be transferred from the small claims track to either the fast-track or multi-track court system. This means that NPML could potentially incur legal costs exceeding £10,000. While NPML would seek to recover these costs should the claim be unsuccessful, it must first ensure that it has sufficient funds in place to effectively defend the matter. As a result, NPML has made the necessary but difficult decision to temporarily pause planned capital works and allocate the budgeted capital funds to safeguard against potential legal expenses. We want to reassure the community that once the legal proceedings have concluded, any funds set aside but not required for the legal defense will be redirected to the capital works we had planned. These include extensive improvements in the forestry area (to enhance its appeal as a family-friendly and nature-focused space), as well as works near the allotments and tennis courts. Additionally, routine maintenance, including road sweeping, pavement weed control, and other necessary upkeep, will continue as planned. Importantly, essential services such as grass cutting, general maintenance, and urgent or emergency safety works will not be affected and will proceed as usual. We understand that this may cause frustration, and we appreciate the community’s patience and support during this time. NPML remains committed to keeping residents informed, and we will provide further updates as soon as more information becomes available. If you have any questions, please do not hesitate to contact us.
Read More09/03/2025
Update on the court process initiated by a member of the community
Dear Shareholders, On behalf of the Board, I would like to provide you with an update regarding the ongoing legal proceedings concerning the allotments and the lease with the Nocton Park Allotment Association. This matter involves a member of the community who is seeking to have the lease cancelled and the allotments removed. Following the recent court hearing, the District Judge made it clear that the Small Claims Court was not the appropriate venue for the claims being pursued. The Judge advised that such claims would need to be brought before a higher court (possibly at a cost per party in excess of £15k) and strongly encouraged both parties to consider mediation as a way to resolve the dispute. It is important to note that NPML had previously identified a mediator in an attempt to engage in discussions, but unfortunately, the other party declined to proceed at that time. In response to the Court’s guidance, NPML conducted further research into suitable mediation options and identified three qualified mediators. These options were presented to the other party, who has now selected a mediator. Arrangements are currently being made to confirm availability, though the mediation itself is unlikely to take place for several months due to scheduling constraints. The Board would like to reassure shareholders and the wider community that, in an effort to bring this matter to a fair and amicable resolution, NPML put forward a generous settlement offer. This offer sought to protect the allotments while also ensuring access across the amenity land, with reasonable safeguards in place for designated areas such as the allotments, tennis courts, and playground. Additionally, as a goodwill gesture, NPML included a small ex gratia payment to acknowledge the time the other party had spent attending court. The offer was made in good faith, with the hope of reaching a conclusion that would be in the best interests of the entire community. Regrettably, the other party rejected the offer, citing unspecified concerns. As a result, the Board had no choice but to withdraw the settlement proposal. The mediation process will now proceed, with both parties responsible for their share of the costs, which are expected to exceed £750 per party. NPML has not offered to contribute to the other party’s costs, as no formal request for assistance was received in writing. We fully understand the frustration that this ongoing uncertainty may cause within the community. At this stage, no further developments are expected until at least the conclusion of the mediation, with any subsequent court proceedings unlikely to take place before late summer at the earliest. For the foreseeable future, the allotments will remain as they are. The Board wishes to reaffirm its commitment to protecting the allotments, which are widely regarded as a valuable asset to the community. We have received significant correspondence from residents expressing their support for the allotments, citing their benefits to local wildlife, mental well-being, and sustainable homegrown produce. Please be assured that NPML will continue to advocate for their preservation in the best interests of the community. We appreciate your patience and ongoing support during this process.
Read More28/01/2025
Update on the Court hearing in regard to the application to remove the allotments by a member of the community
On behalf of the Board of Nocton Park Management Limited (NPML), I wish to provide an update on the court hearing held earlier today and outline the steps we intend to take moving forward. Firstly, we extend our heartfelt gratitude to all members of the community who attended in support of NPML. The turnout was extraordinary—so much so that the Court had to arrange an additional courtroom to accommodate everyone who came to express their hope that the allotments would be safeguarded. Your presence was deeply encouraging, and the Board is profoundly grateful for the time and effort so many of you took to stand with us. We note that the vast majority of attendees were in support of NPML. While the majority of the community is aware of the identity of the opposing party, the Board has elected not to name the individual, as doing so would neither advance nor resolve the matter at hand. NPML remains steadfast in its commitment to conduct itself in a professional and courteous manner and sincerely hopes that the opposing party will adopt a similarly constructive approach. This includes the Court Proceedings and Implications During the hearing, the Court acknowledged that the opposing party has introduced additional issues beyond their initial defense regarding service charge payments. As a result, the Court indicated that the case may now exceed the jurisdiction of the Small Claims Track and may need to be transferred to the Fast Track Claims process. If this occurs, NPML will likely need to engage formal legal counsel, with costs anticipated to exceed £10,000. Mediation Efforts The Court noted that NPML had previously tried to comply with its order to seek mediation by securing a qualified mediator and offering this opportunity to the opposing party in August 2024. Unfortunately, the opposing party declined to engage without providing any plausible or reasonable explanation, which the Court expressed frustration about during today’s hearing. As a gesture of goodwill and in an effort to avoid the financial and emotional burden of prolonged litigation, the Board has resolved to reopen the channel for mediation. NPML will identify several professionally qualified mediators and offer the opposing party the opportunity to select one. This represents our final attempt to reach an amicable resolution before the case proceeds to a potentially lengthy and costly trial. We recognise that engaging in mediation will involve some expense for NPML, as we will share the professional mediator’s fees. However, the Board believes this approach is worthwhile if it helps resolve the matter efficiently and avoids further escalation. Of course, the success of mediation depends on the opposing party’s willingness to participate in good faith. The Value of the Allotments The Board wishes to reassure the entire community—both shareholders and Peter Sowerby property owners—that we remain steadfast in our commitment to preserving the allotments. These spaces are vital assets that provide immense value to the community, contributing to the mental and physical well-being of residents and supporting local wildlife. We firmly believe they should be protected for the benefit of all. Next Steps If the opposing party agrees to engage in mediation, we hope the process can be concluded within 2–3 months, depending on the availability of the chosen mediator. In the meantime, NPML will continue its usual operations, maintaining and improving the community’s amenities and serving the best interests of all residents. We encourage any members of the community who have questions or wish to discuss the court hearing or related matters to reach out to us. The Board remains committed to transparency and collaboration with all stakeholders. Thank you once again for your continued support and engagement.
Read More26/01/2025
Court application by member of the community to abolish the allotments
Good afternoon all members of the community of Nocton Park, We wish to inform the community of an important court hearing scheduled for Tuesday 28 January 2025 at 10am at Lincoln County Court. This hearing concerns an application by a community member requesting the Court to review the future of the allotments on Nocton Park. The application seeks to revoke the lease between Nocton Park Management Limited (NPML) and the Nocton Park Allotment Association, as well as to abolish the allotments. The allotments have been widely regarded as a positive contribution to the community, fostering proper protection of the area and supporting local wildlife and fauna. The applicant has raised concerns, alleging that the existence of the allotments infringes upon their perceived right to unrestricted access to all amenity land. NPML feels that this has no legal merit but of course the Court will be ultimately arbiters. We recognise the strength of community support for the allotments, as evidenced by a petition that has received over 900 signatures advocating for their preservation. Please be advised the NPML will do their upmost to protect this vital element of the community. The local press has also shown interest in this matter, highlighting its significance to the community. A relevant article can be accessed here: https://www.lincolnshirelive.co.uk/news/local-news/this-life-lincolnshire-village-allotment-9872123 The press did try to contact the particular member of the community who is causing this action but they refused to respond or cooperate. As previously stated, NPML will not disclose the identity of the individual bringing this application out of respect for their privacy. However, we understand that many in the community may already be aware of their identity. To ensure all residents have access to this information, this notice and the linked article will also be published on the NPML website for those who may not have received it via email. We appreciate the community's continued engagement and support during this time.
Read More08/01/2025
Community update on Court Case against NPML regarding the allotments
Dear all members of the community of Nocton Park, RE: Legal Proceedings Concerning Allotments on Amenity Land This has been sent to all members of the community (both shareholders and PS Homes) to whom we have an email address. This is because this action may affect members of the community from both groups of types of properties in Nocton Park. The Board of Nocton Park Management Limited (NPML) wishes to provide the community with an update regarding a legal matter currently before the Court. A member of the community, who is not a shareholder, has initiated legal proceedings against NPML, asserting that the presence of allotments on the amenity land has adversely affected their rights. This has already cost the NPML a significant amount of resource to defend. The individual contends that they are entitled to access the entirety of the amenity land and that the allotments restrict this access. They have requested the Court to: Declare that the allotments infringe their right to access all areas of the amenity land. Terminate the lease agreement between NPML and the Nocton Park Allotment Association (NPAA). Order the removal of the allotments and the restoration of the land to its pre-allotment state. The claimant has described the land prior to the establishment of the allotments as pristine and well-maintained. However, this characterisation is strongly disputed by many long-term residents, who recall the area as overgrown and largely inaccessible. These residents believe that the allotments have significantly improved the land by encouraging biodiversity, enhancing accessibility, and creating a visually appealing and well-maintained space. We will have statements to support this from members of the local community. Court Hearing Details The hearing is scheduled for 28 January 2025, at 10:00 AM, at Lincoln County Court. The case reference number is 426MC984. Anonymity of the Claimant While many community members may be aware of the claimant’s identity, the Board has chosen not to disclose it, as NPML believes it would be inappropriate to do so. The Court reference number is in the public domain, and inquiries about the case may be directed to Lincoln County Court. NPML’s Position NPML recognises the claimant’s right to bring forward their concerns and to seek a resolution through the legal process. However, NPML firmly believes that the allotments are fully compliant with the agreement entered into with Peter Sowerby Homes in May 2005, particularly clause 20.7, which states: "…[Peter Sowerby Homes properties are] not to use the amenity land other than for recreational purposes and in full compliance and in observation of the rules and regulations in respect of the amenity land from time to time as published by NPML.” The Board asserts that the prohibition against individuals entering the Allotment Area without the express permission of the allotment holder, the Nocton Park Allotment Association, or NPML is lawful and consistent with the terms of the applicable agreement. Notice of this restriction is publicly available on the NPML website. The Board is committed to vigorously opposing this claim, as it believes the allotments are not only permissible under the agreement but also beneficial to the community. The allotments provide environmental, social, and aesthetic value, aligning with the broader goals of maintaining and enhancing the amenity land for all residents. Community Support and Historical Context NPML is encouraged by the strong community support for the allotments, as evidenced by a petition with over 500 signatures in favor of their continuation. The Chair of the NPAA has also committed to providing a statement detailing the origins of the allotments and the condition of the land before their establishment in 2009, which followed a community vote. Addressing Misunderstandings The Board acknowledges reports that the claimant was previously an allotment holder whose membership was discontinued due to maintenance issues. While the Board does not speculate on the claimant’s motivations, it is focused on addressing the legal claim in a manner that upholds the interests of the community. Previous Rulings It is important to note that a prior Court ruling has already accounted for the allotments by granting Peter Sowerby Homes a 33% discount, reflecting the proportion of amenity land occupied by the allotments. Conclusion NPML is committed to representing the best interests of the community in this matter. The Board believes the allotments are a valuable asset, fostering environmental stewardship and community engagement. While NPML is prepared to address the claimant’s concerns through the appropriate legal channels, it will continue to advocate for a resolution that reflects the community’s well-being and collective interests. The Board do wish to state to the community that if the Court grants the application by the specific individual, then the allotments may have to be completely abolished. It would also then remove the 33% discount that the PS homes currently enjoy. We thank the community for its continued support and will provide further updates as the matter progresses. Regards.
Read More17/10/2024
Resignation of Ms Victoria Hewson from the Board of NPML
Message from one our Directors, Victoria Hewson. Unfortunately due to personal and work commitments, I feel I am no longer able to provide the time needed to properly fulfil my role as a director for NPML. I will continue to offer support wherever possible, just not from a director position. Thank you to Kenny and Simon for all their support during my short time as a director. I highly encourage anyone who can spare a bit of time each week and who has the best interest of the park in mind to apply for the position, there are lots of important projects in progress, and as much time, opinions and experience is needed from others to ensure these run smoothly. Thank you to everyone who has shown their support and to all the residents I've recently met.
Read More04/09/2024
Significant damage on the allotments
The Board is very disappointed and sad to announce to the community that there has been considerable damage inflicted on the allotments over the last few days - including four Christmas trees being cut down which were going to be donated to various charity groups in Nocton this Christmas. The matter is being reported to the Police and any evidence of the culprits will be passed to the authorities including any CCTV or camera footage. The Board asks if anyone knows anything about this criminal damage they report to the Police urgently.
Read More26/08/2024
Large broken tree branch near play equipment
Please can the community note that the Board have attended to and resolved the issue with the large tree brach which broke near the play ground equipment. The branch has been removed and the wood is now near the brambles if anyone wishes to claim this for any firewood purposes.
Read More25/08/2024
Amenity Land - polite request
Dear residents We have been made aware of several issues on the allotment land, including harassment of other residents and criminal behaviour (vandalism, theft). Please note that the board does not stand for this behaviour, and it has no place within Nocton Park. We understand the frustrations some may be feeling, but this behaviour is not appropriate. All residents can use any designated public right of way through any land including the allotment areas. If you witness or experience any criminal behaviour, please contact the police on the 101 non-emergency line, or 999 for urgent cases.
Read More17/08/2024
Update on the Managing Agent - message from the Board
Dear all, We thought it would be best to make you aware that the contract of the managing agent (Mr Baxter) has been extended until April 2025, we understand this may not be the news some residents want to hear, however this decision was not taken lightly. We believe the temporary contract extension will be to the benefit of the park due to the following reasons: 1. As new directors, we have very little experience and knowledge in a role like this, therefore we are relying on Mr Baxter's experience and knowledge of the park while we learn the ins and outs of the role 2. Several managing agents have been contacted, including agents that have worked with NPML previously, these candidates would have been ideal as they would be able to fill the knowledge and experience gaps we are lacking, however these managing agents did not want to accept the role due to historical issues 3. The work on the flats needs completing, hiring a new managing agent would likely cause the completion of this work to drag on further as the new agent would need time to settle into the role and learn the history of the works required, whereas Mr Baxter is fully aware of the requirements and processes needed 4. With only joining the board very recently, this gave very limited time to find a managing agent who would be suitable for the role before Mr Baxter's contract end date, we didn't want to rush the process of hiring a new agent, this contract extension allows us time to find a managing agent that would be best for the community, instead of the first person to agree to the contract and potentially face further issues With our working schedules, we only have very limited time we can offer the company, therefore we are kindly asking if any residents can offer any time (even just an hour a week), please think of applying to become a director of NPML. The more directors on the board, the more we can achieve and improve our community. If you have any suggestions for managing agents, please send these to enquiries@noctonpark.co.uk. Kind regards, Victoria Hewson and Kenny Mabbott
Read More03/08/2024
Weed spraying on roads in Nocton Park
Please note weed spraying is anticipated to be undertaken on the morning of Monday the 5th August (weather dependent), it would be greatly appreciated if residents could move any parked cars away from the curbs and off the parking bays to ensure we get the full benefit of the weed spraying. The contractor has advised that pets and children should be kept out of the treated areas during the spraying and two hours after, this allows plenty of time for the spray to dry. The areas to be treated include: -Rostrop Road -Wegberg Road -Khormaskar Drive -Holly Close -Fayid Lane -Akrotiri Square -Steamer Point Road -Nocton Park (including the play area, tennis courts, goal posts and borders) We apologise for the short notice of this request, however we needed to ensure the weather forecast showed perfect conditions to get the best results. If the forecast changes, this work may need to be rescheduled, however this will be communicated. Thank you again for your cooperation.'
Read More02/08/2024
Works on Nocton Park including roads
The Board wishes to state the following: "We are in the process of retrieving quotes from contractors for the work on the roads, currently the quotes we have received are more than anticipated and would not be covered by the budget remaining for this year, I understand this is not the news you were hoping for, however we will revisit this issue in the new year when the new directors have had more time to settle themselves into the role and have set out an action plan to deal with the issues raised on Nocton Park."
Read More26/07/2024
Pot hole repair and Khormaksar Drive parking area
The Board just wanted to confirm that the pot holes on the various roads on Nocton Park was undertaken yesterday (25 July) and it is hoped that these will stop any safety issue for pedestrians, cyclists and road users in general. The Board notes that the contractor placed some left over tarmac on the parking area on Khormaksar Drive. This was not discussed with the contractor and the Board will be making a decision in due course what to undertake on this area.
Read More19/07/2024
Pot Holes and Roads Repair - 25 July 2024
On behalf of the Board I wanted to update the community that as part of the overall works programme for 2024, we are having some work undertaken on the pot holes on the worst affected roads in NP. The roads being worked upon are: Habbaniyia Rise Wegberg Road Steamer Point Road The works are being done on THURSDAY 25 JULY 2024 (hopefully in the morning). They have assured us that access will be not be prohibited all they do ask if use can be limited and that cars are not parked on areas of the road that have pot holes that will be work ed upon. They are repairing the more serious holes that need repairs. The work is being done by Halliwell's who have done work on Nocton Park before. The areas are: Approx 3 sq m [Habbaniya Rise] Approx 8 sq m [Wegberg Road] Approx 16 sq m [Steamer Point Road] Any questions on the works being done, please let NPML know.
Read More03/07/2024
New Director to the Board - Miss Victoria Hewson
The Board of Directors of NPML is pleased to announce the appointment of Miss VICTORIA HEWSON to the Board of NPML through co-option. Miss Hewson's appointment will be presented to the shareholders for ratification at the next Annual General Meeting (AGM) scheduled for the summer of 2024. Miss Hewson has been a resident of Nocton Park for many years and thus knows the area well. She is committed to serving the community, managing the resources and to support and carry on the work of the Board on improving the community areas.
Read More03/07/2024
New Director to the Board - Mr Kenny Mabbott
The Board of Directors of NPML is pleased to announce the appointment of Mr. KENNY MABBOTT to the Board of NPML through co-option. Mr. Mabbott's appointment will be presented to the shareholders for ratification at the next Annual General Meeting (AGM) scheduled for the summer of 2024. Mr. Mabbott, a resident of Nocton Park, has expressed his willingness to dedicate his time and efforts to the Board and to serve his local community, with the aim of contributing to the overall improvement of Nocton Park.
Read More29/05/2024
Litter and damage to the amenity area trees
Dear all community, We have recently noticed an increase in litter left in the amenity area, as well as several branches that appear to have been deliberately broken. Additionally, a rope swing was tied to one of the large trees. The Board understands that the amenity area is an attractive spot for the community, especially for children wishing to play. However, we respectfully ask all users to ensure they do not leave any litter behind as this is not only an environmental concern but also a potential safety hazard for other community members and local wildlife. Regarding the rope swing; the Board requests that no swings be attached to the trees in the amenity area. Doing so can damage the trees and pose serious safety risks to both the users of the swing and others who may come into contact with it. Thank you for your understanding and support. Regards, Board of Directors
Read More23/05/2024
Rules and Regulations Section 20.7 Land Agreement
Please note all members of the community of Nocton Park: Under section 20.7 of the agreement between Peter Sowerby Developments and Nocton Park Management Ltd, all successors to the transfer (thus any properties that PS built) must be in "...compliance with and observance of the rules and regulations in respect of the Amenity Land from time to time published by NPML..". Please note the notice that has been published on the 22 May 2024. Any questions please contact the Managing Agent.
Read More22/05/2024
Rules and regulation of the Amenity Land - Allotment Area
Please can all members of the Nocton Park community bereminded of the following long standing rule : that no personshould enter the individual plots on the allotment area of theamenity land without the authority of the Board of Directors ofNPML who have delegated the authority permission to the NoctonPark Allotment Association. Any attempt to enter individual plotswill be a breach of the formal land agreement between PeterSowerby Developments and NPML that all owners of propertyhave formal and contractually agreed through the covenant ontheir property they signed when it was purchased.This does not affect the concessionary right of way on the pathfrom the bridge, straight through the allotments area and ontothe public footpath through either gap in Anglian Water’s fence,or the concessionary right of way turning left from the bridgearound the edge of the Anglian Water compound, and down tojoin the public footpath at the gate.
Read More03/05/2024
Service charge notices to PS Properties - clarification
The Board wishes to assure all PS Properties that the revised Service Charge notifications that went to all PS properties is for information only. For any PS Property that has paid in full early this year, the Board is currently reviewing the process to manage the overpayments. For any PS Property that pays by monthly instalments, the Board would recommend you leave the current payment rate as current and then cancel the payment after the September payment. Any questions at all - please contact the Managing Agent on enquiries@noctonpark.co.uk. Many thanks.
Read More03/05/2024
Revised Service Charge for PS Properties following court decision
Following a decision by the Court following a claim by two individuals, NPML have sent out revised 2024 Service Charge notifications to all Peter Sowerby Properties. The Court found that the area currently leased to the Nocton Park Allotment Association should be reflected in the Service Charge for the Peter Sowerby Properties and it deemed that a 33% reduction in the service charge for the Peter Sowerby properties is appropriate. This will have a major impact on the finances of NPML and the Board is having to review the maintenance and investment plans for the amenity areas. The court decision was only for the PS Properties but a full statement to the shareholders will be sent out shortly.
Read More02/04/2024
Tennis Courts - rubbish clear and dog waste
We wanted to update the community on the tennis court work. We have now cleared the tennis courts of the rubbish and detritus. This was undertaken by one of our directors in her own time. We have also replaced the tennis nets and hope that these can be looked after. We have found numerous examples of dog mess - we would please and firmly ask that no dogs are allowed on the courts as this creates a health hazard for the community for any mess.
Read More31/03/2024
First cut of the grass by the new contractor
The new grass and tree contractor has started and undertaken the first full cut across the amenity areas. The first cut was not as short as some people hoped but we had to ensure that the grass wasn't damaged by the first cut of the season. We have arranged regular dates with the contractor and will do our best to keep up with the very quick growing grass across the spring, summer and autumn.
Read More26/03/2024
Update on grass cutting
The Board wanted to update the Community on the start of the new grass cutting contract for 2024. The contractors are in today (26 March) and have started the specific works. They are also undertaking some minor tree work and so have agreed to come back this weekend to finish the grass work. We wanted the first cut to be careful not to damage grass and thus it will take a few cuts to get it to the right level without damaging the grass and weather dependant.
Read More21/03/2024
Potholes on community roads in Nocton Park
The Board wanted to reassure the Community that we are currently seeking quotes from local contractors in regards to reviewing and fixing the potholes on some the community roads in Nocton Park. Once we know more we will ensure that the community is made aware.
Read MorefREQUENTLY ASKED QUESTIONS
1. What is the Nocton Park Management Ltd (NPML) and what do they do?
- Nocton Park Management Limited is a company limited by shareholders capital which was set up to manage the former RAF estate when it was de-commissioned. The company is owned by its shareholders – each property that was in existence as part of the old RAF base owns one share of NPML and the owners of the property have a right to vote at an AGM or EGM.
- The company owns the blocks of flats as well as the amenity lands around the Park and is run by a Board of Directors who are voted in by the shareholders of NPML at an AGM or EGM, or are co-opted onto the Board by the Directors.
- The Board of Directors, who are registered at Companies House, have a legal and fiduciary duty to run NPML for the interests of the shareholders and the community as a whole. They have to ensure that the health & safety, financial interests and the operational requirements of Nocton Park are met to at least the legal minimum standard.
- The Board of Directors also appoint the Managing Agent to run NPML on a day to day basis.
2. What areas of Nocton Park do NPML manage and have responsibility for?
- NPML primarily have a legal responsibility for protecting and maintaining the amenity areas and the block of flats. This includes ensuring that the areas such as the tennis courts, netball court, the wooded areas, the grassed areas and the playpark are inspected regularly and that any maintenance required is managed. This also includes the large-scale grass cutting of the grassed areas as well as the management of the trees in the Park, both with or without Tree Protection Orders.
- The final areas that NPML manage and provide is the streetlighting on the original roads of the former RAF base.The areas of responsibilities also ensure that the external areas of the flats are maintained and the communal areas of the blocks of flats are cleaned and decorated when needed. The requisite insurance for the flats buildings is managed by NPML as well as any regular capital maintenance on the physical buildings.
- They also have a duty to maintain the roads around the properties that existed on the community when the old RAF base was de-commissioned. The remaining roads, particularly around the properties on the Peter Sowerby Developments, are not under the obligation of NPML. These are the responsibility of Peter Sowerby Developments and they should be maintained by this company.
3. Who is on the Board of Directors on NPML?
There are currently (as at August 2023) two directors on the Board of NPML. They are:
- Mrs Alison Cooke – Chair of the Board of Directors
- Mrs Julie Wallhead
4. What do the Board of Directors do?
The Board of Directors have a legal responsibility under various pieces of legislation, including the Companies Act 1985, the Companies Act 2006 and various other smaller legislation.
The main responsibilities are:
- That the company operated within it’s Articles of Association (it’s own internal reason for being and its internal rules)
- To exercise independent judgement, reasonable care and skill for the better of the company
- They have to ensure that the Company operates within the law and does not do anything that would damage the company, the shareholder’s interests or the community to which it serves.
- They have to ensure that the company operates within its financial means and does not allow the company to become insolvent.
- That it holds a regular Annual General Meeting and manages the regular re-appointment or appointment of Directors of the Board
- That as a Board, they ensure that each Director is not-disqualified from acting in the role of a Director or has a non-declared conflict of interest
- That the company submits the required documents to Companies House for examination by the general public
- Overall, the duties of the Directors are to ensure the company is run to the best of its ability and that it is (as much as possible) a success in the management of Nocton Park for the benefit of its shareholders and the wider community of Nocton Park.
5. If I want join the Board of Directors, what qualifications or experience do I need and how do I join?
- To be a director of NPML, you don’t need to have any formal qualifications or specific experience – just a strong commitment to be part of a team to help the Nocton Park Community. Any previous experience of either property management, building or horticultural is obviously a great benefit but overall all you need to have is some spare time to attend Board meetings (either held online or face face) and help with some day to day minor issues that the Board need to attend to.
There are two main routes to joining the Board of Directors:
- Apply to become a director through a nomination at the Annual General Meeting. This will require you to be nominated by at least two shareholders. The nomination is then put forward at the AGM and is voted upon by the shareholders by a simple majority
- Apply to become a director through the co-option route. This requires a formal application to be made to the current Board of Directors who will decide on your suitability. A formal vote will then be had by the current Board of Directors and if they agree you will be formally invited to join the Board.
- In regard to both routes, before you become a director you will need to confirm that there is no legal stipulation that prohibits you becoming a director of a company.
6. What are the differences of in the Nocton Park between different properties?
There are three different types of properties in Nocton Park in regard to the operational management. The three different types are:
- Shareholder properties – these are properties that were on Nocton Park when the area was a previous RAF base. These properties have a share in the Nocton Park Management Company and are entitled to vote at AGM and EGMs. They are required to pay an annual Estate Management Charge which is set the Board of Directors. These properties are at Akrotiri Square, Khormaksar Drive, Fayid Lane, Steamer Point Road, Wegberg Road, Habbaniya Rise and Rostrop Road.
- Shareholder Flats – these are leasehold flats that were also on Nocton Park when the area was a previous RAF base. These properties have a share in the Nocton Park Management Company and are entitled to vote at AGM and EGMs. The freehold of the property is owned by NPML but each have a private lease owner. The flats are the Hallside and Woodside Flats – both on Khormaksar Drive. They are required to pay an annual Service Charge which is set by the Board of Directors.
- Former Peter Sowerby Development Properties - these are properties that were built since the former RAF base was decommissioned and sold off. These properties were built by the developer but while they are on Nocton Park, they do not have any shareholding of NPML nor do they have any right to vote at any formal NPML meeting. They are required to pay an annual Service Charge which any rise from the previous year is contractually limited by the Retail Price Index percentage of the previous year. The properties are on Bridleway Close, Chestnut Close, Nocton Park Road, Woodland Drive and Holly Close.
7. Who is the Managing Agent of the Board and what do they do?
- The Managing Agent is SR Baxter Business Consulting who manage the day to day issues of the operational side of the Nocton Park on behalf of the Board of Directors. They have a wealth of experience in managing properties and are fully insured, qualified in accountancy and have significant knowledge of contract management.
- They are the main contact for the community and contractors but operate under the direction of the Board. They are responsible for ensuring that the Health and Safety issues are managed and also ensuring that the properties on the Nocton Park meet their legal and financial commitments, and provide legal, financial and strategic advice to the Board.
- All major decisions on operational issues in Nocton Park are made by the Board but then are organised, reviewed and managed by the Managing Agent.
- They are the first point of contact for any queries by the community – the contact email is: enquiries@noctonpark.co.uk
8. What is the yearly Service Charge for and how is it calculated?
- The yearly service charge is the contractually agreed payment that all properties in Nocton Park have formally agreed to as part of the covenant on their property to pay towards the protection and management of the estate and amenity areas of Nocton Park.
- The yearly service charge for the properties is calculated by the Board of Directors towards the end of the previous year using the Office of National Statistics’ data on the Retail Price Index (RPI). The usual process is that the Board will use the RPI of November of the previous year which is published in December but the Board do reserve the right, as in 2022, that they may use the annual average if they feel the RPI for November is disproportionally and unusually high.
- The total annual charges that each type of properties pay in Nocton Park for 2023 is as follows:
- Shareholder Leased Flats: £1,087.83*
- Former Peter Sowerby development properties: £ 167.89
*The Flat pay an additional Charge on top of the shareholder service charge for the maintenance, insurance and provision of works on the flats which is included in their liability.
9. In regard to Peter Sowerby Development properties, what is the position in regard to invoices?
- The annual Service Charge is a contractual charge made by NPML because of the liability as agreed when the property owner signed the Deed of Covenant which relates to the original covenant signed by the developer and the original owner (under section 1.1 and section 1.2)
- NPML’s previous managing Agents have all been limited companies. They gathered in the fees and paid them into their client bank accounts. As limited companies they had to raise invoices for tax purposes. NPML however collect the charges directly into its own account and so this is not necessary.
- The TP1 says VAT, if applicable, should be duly invoiced. As the notice NPML issues is a notice of a yearly service charge and not chargeable goods or services then VAT is not applicable, so no invoice is necessary. It was clarified in Court that the 'invoice' is implied by the Notice of Demand
- NPML’s notices of the annual service charge clearly refer back to your covenant/TP1 which defines what you are paying for and to whom, so no further elaboration on the Notice is necessary.
- In summary, the Service Charge is a contractual charge made by NPML and paid but the property owner because of the Deed of Covenant/TP1, in consideration for the use of the amenity land and protection of the estate.
10. What does the Board of Directors do with the annual Service Charges that the properties in Nocton Park have to pay?
- The funds that are collected from all properties in Nocton Park are used for the protection of the Estate and for the benefit and protection of the Amenity Land. The funds collected solely for the benefit of the whole estate to allow the Board of Directors to be able to ensure that proper maintenance and capital investment can be undertaken and to ensure the company can be run properly, professionally and for the needs of the community.
11. Why do I have to pay the yearly Service Charge?
- Every property on Nocton Park, as part of the initial house purchase, agrees to a covenant to pay an annual Service Charge (for flats there is an additional Service Charge).
- The covenant is legally agreed contract between the property owner (or the lease owner in regard to flats) and the Board of Directors of NPML. The covenant requires the property owner to pay the requested amount of charges by a certain date as detailed by section 20.1 of the TPI
- If the financial covenants aren’t adhered to, it would have big effect on the ability of the Board to look after the whole Park including the amenity areas.
12. What happens if I do not pay or can’t afford to pay the yearly Service Charges?
- The Board have duty on behalf of the shareholders and the community of Nocton Park to ensure that all properties in Nocton Park pay their obligated amount to ensure they have sufficient funds to undertake the necessary maintenance and capital investment.
- The Board would ask any member of the community who may be struggling to pay their covenant obligations to contact the Managing Agent at the earliest opportunity so that the Board can consider what help it can offer.
- Whilst the Board will always be as accommodating as possible for persons who are struggling to pay the yearly Service Charge, they do have legal duty to ensure all contractual charges are paid and thus they may consider as a last resort in extreme cases to seek court action to ensure funds are paid.
13. How does the Board decide what works projects it undertakes and how does Board decide on each contractor for the necessary work?
- The Board continually reviews the priorities of Nocton Park to ensure that the urgent needs are met as a priority. As the current Board have only been in the role for four months, they are still assessing the current and urgent needs to ensure that health & safety is prioritised. They have now started to review what the medium and long term needs of Nocton Park – both for general maintenance as well as formal capital investment.
- In regard to choosing contractors for works, the Board will then pass to the Managing Agent the work specification needed to be undertaken.
- As the Managing Agent is responsible for contacting prospective contractors for any work, he will then seek appropriate contractors and invite them to place a quote or estimate, or in the case of a very large contract a formal tender. Once at least 2-3 quotes or tenders have been received (if possible), the Managing Agent will then submit these to the Board for a decision. The decision is not just based on cost – although this is a very important element. The additional aspects such as quality of work, references and the impact of the work on Nocton Park. They may also consider the timeframe of the work undertaken. Overall the most important element is the value for money as it is the community’s funds that is being used.
- Once the contractor have been chosen, the Managing Agent will then liaise with the contractor in regard to the actual works and report back to the Board when everything is completed. The Board will also seek to ensure the community is aware.
14. What areas of Nocton Park am I entitled to use as a resident of Nocton Park?
- All residents of Nocton Park can use all the facilities on Nocton Park including the tennis courts, net ball court, grasslands, wooded area and the playpark. The upkeep and maintenance of these are paid for through the Estate Management Charges funds that all properties contribute and thus the Board would invite all the community to enjoy the facilities.
15. In regard to the allotments on Nocton Park, how do I get an allotment if I wanted one?
- There is a set of allotments on Nocton Park for the community to use. Whilst the allotments are on Nocton Park, they are run by the Nocton Park Allotment Association, not NPML.
- If you wish to apply for one, please contact the Nocton Park Allotments Association. Further details of who to contact can be supplied for upon request.
16. If I have a question about a particular issue that needs attention in the Park, who do I contact and by what means?
- For any queries on the day to day issues, the Managing Agent has responsibility, as delegated from the Board of Directors, and thus he is the first point of contact. If the issue is not urgent, please email details of the issue to enquiries@noctonpark.co.uk or if there is a degree of urgency please contact the Managing Agent on 07814443058.
17. If I have a question or query about the running of Nocton Park for the Board, how do I pose the question to the Board?
- The Board of Directors welcome any communication from residents of the community of Nocton Park and will happily answer any questions.
- If you wish to ask the Board any questions, please will you forward the question to the Managing Agent on the following address: enquiries@noctonpark.co.uk. Please be assured that all requests or questions placed for the attention to the Board are passed to them for their note and reply. The Board will respond as quick as possible but please be patient as all the Directors do work full time as there may be a slight delay.
18. Do the Board intend to have community meetings in the village where members of the community can speak to the directors in person? If so, when?
- The Boards may decide to hold future community meetings at the Nocton Hub to give all the community of Nocton Park to ask questions of the Board and Management Agent.
- The Board held the AGM in October 2022 and all members of the community were invited.
- The Board will welcome any queries placed to them through the normal email address and all queries received the Board will review and provide an answer as much as they can but just ask for patience as all the Directors work full time.
- The Board have agreed that the Frequently Asked Questions page will be regularly updated and will ensure that any regular questions from the community will be added to ensure that all the community can receive answers to questions they may have in addition.
Board meeting reports and minutes from EGM / AGM
Please find attached the invitation and notification to the shareholders of NPML for the 2024 AGM of NPML on the 17 September 2024.
Read MoreThe attachment is the DRAFT REPORT on the Board Meeting of 14 December 2023.
Read MoreThis attachment is the draft minutes reviewed by the Board but will only be approved at the next AGM in 2024.
Read MoreReport in to the discussions of the Board on the 03 May 2023
Read More2022 DRAFT Accounts for NPML - these will be presented to the shareholders at the AGM for their approval before they are submitted to Companies House
Read MoreReport in to the discussions of the Board
Read MoreThe report on the Board Meeting of NPML.
Read MorePlease find attached the DRAFT Minutes for the AGM on the 24 October 2022
Read MorePlease find attached the Report from the Board Meeting on the 04 April 2022
Read MoreNPML articles
The Board are delighted to show the results from the dyke project which involved clearing a significant area of the dyke from overgrown trees and overgrowth. The result was that the dyke is now clear which not only looks better, but will be better for the drainage of the area and local wildlife.
Read MoreThis is a copy the original covenant agreement between Peter Sowerby Developments and the Board of NPML for the area to which PS originally owned which was dated 05 May 2005. This is the legal document (specifically s1.1. and 1.2) that is enforceable on all current former PS property owners (as owner successors of the original land) and require them to pay the perpetual yearly service charge
Read More
The area around the tennis courts has been cleaned up!
Read More
Plot 72A on the area west of Wegberg Bridge
Read More
The gardens and communal area at the front of the Woodside Flats on Khormaksar Road are undergoing a well needed facelift.
Read More
Broken Glass shuts Tennis Courts for a week.
Read More
NPML are looking to improve the Nocton Park MUGA and add some new line markings
Read More
NPML are looking at prices for resurfacing the roads on Nocton Park.
Read More
Emails and comments from residents
Events
NPML Policies / REGISTRATIONS
The GDPR Policy was agreed by the Board to ensure that all parties are aware of the approach and procedures for the protection of data held by the Board
Read MoreThe Board agreed this policy in regard to the approach the Board will take in regard to the retention of the data and documents held by NPML
Read MoreThe policy was agreed at the AGM on the 24 October 2022 and details the procedures that NPML will follow in regard to any unpaid charges or debts owed to the company.
Read MoreCode Of Conduct.
Read MoreCONTACT
- Nocton Park, Nocton, Lincoln, England, United Kingdom
- 07814443058
- SR Baxter Business Consulting
- enquiries@noctonpark.co.uk
